A free executive assistant résumé example, board papers included
One complete executive assistant résumé, written out in full. The person is invented. The reading and the score come from the product itself.
— who you supported, how many, across how many time zones.
An executive assistant's work is confidential, constant and almost impossible to describe without naming somebody. This example is written out in full so you can read one that manages it, then put through the tools here so you can see what a parser stores. The candidate is invented.
The example, in full
An invented person. Not a real document, and not yours.
Aurelio Pemberton-Nkosi
Executive Assistant
Zurich, Switzerland · [email protected] · +41 44 555 0182
Summary
Executive assistant with eleven years supporting boards and chief executives, managing diaries across four time zones, preparing papers for eight board meetings a year and supervising two assistants and a reception team.
Experience
Executive Assistant to the Chief Executive · Rheinblick Holdings, Zurich · 2019 to present
- Managed the diary of 1 chief executive across 4 time zones and arranged 90 trips a year for 6 consecutive years.
- Prepared 8 board meetings a year, including papers for 11 directors, and issued every pack 7 days before the meeting date.
- Cut travel spend by 17% by renegotiating 3 agency and hotel agreements, which saved 140 thousand francs across 2 financial years.
- Supervised 2 assistants and a reception team of 4, and rebuilt the cover rota so the executive floor stayed staffed 11 hours daily.
- Handled 300 emails a day for the chief executive and cleared 9 in every 10 of them without the executive reading anything.
Personal Assistant · Aarstrand Partners, Basel · 2014 to 2019
- Supported 3 partners with diaries, travel and 400 client meetings a year, and rescheduled 200 of them without losing one over 5 years.
- Coordinated 30 client events a year for up to 120 guests and delivered each of them inside the budget the partners approved.
- Built the expense and travel process that 20 staff still follow, and cut the average reimbursement time from 26 days to 9.
- Booked 500 flights and 400 hotel nights a year across 12 countries and held the average cost per trip below 900 francs.
- Recorded minutes for 90 partner meetings a year and circulated every set of actions within 24 hours of the meeting closing.
Team Assistant · Aarstrand Partners, Basel · 2013 to 2014
- Handled 250 calls a week for a team of 20 and logged every client instruction into the firm's own record within the hour.
- Prepared 200 client documents a month for 6 advisers and returned 97% of them for signature on the same working day.
- Arranged 150 meeting rooms a month across 2 offices and resolved every clash before the partners arrived for their first appointment.
- Processed 600 invoices a year for 3 practice groups and cleared 96% of them inside the payment terms each supplier set.
- Documented the diary and travel routine for 4 assistants, and the firm still hands that document to every new team assistant.
Education
Diploma in Business Administration · Limmat Business School, Zurich · 2011 to 2013
Skills
diary management, board support, international travel, expense management, minute taking, stakeholder liaison, event coordination, confidentiality, supplier negotiation, team supervision
Languages
German · native · English · C1 · French · B2
Who, how many, how far
One chief executive, four time zones, ninety trips a year. Three partners, 400 client meetings a year. Those lines answer the first question a hiring manager has, which is what level this person has worked at and at what intensity.
Time zones are worth stating explicitly. A diary held across four of them is a different job from a diary held in one city, and anybody who has done it knows the difference is measured in evenings.
Board work and the commercial lines
Eight board meetings a year with papers for eleven directors. Travel spend down 17% after three agreements were renegotiated. Two assistants and a reception team of four supervised. The first is trust, the second is commercial, and the third is management.
Building a process that twenty people still use is the fourth kind of evidence, and it sits in the earlier role where it belongs. An assistant who leaves a working process behind has done something that outlasts the relationship.
Skills for a executive assistant résumé, grouped
Aurelio's skills fall into diary, board and operations. Diary and travel: diary management, international travel, expense management. Board and liaison: board support, minute taking, stakeholder liaison, confidentiality. Operations: event coordination, supplier negotiation, team supervision. A chief executive's office reads the board group as the measure of trust.
Assistants supporting several people often group by principal instead of by task. In the free builder, groups are optional: rename them, reorder them or switch them off.
From team assistant to executive assistant
A team assistant's résumé proves organisation for a group: diaries, meetings, travel booked. The Aarstrand roles start there. A personal assistant adds one principal and the reach of their diary.
An executive assistant adds board work and judgement: board packs, minutes, stakeholders managed, suppliers negotiated. Say who you support, how many and how far. The guide to hard and soft skills helps evidence discretion.
How it reads and scores
The ATS checker scored it 97 out of 100, re-measured on 25 September 2026, with achievement quality 4 points short and readable volume 3 points short. The second reading is the writing check, which asks how the document is written rather than what a parser can find in it, and it scored 95: 91 of the 96 points that applied. The same check runs on every example; the method is described here.
What this example leaves off
No principal's name, no board member names, no meeting subjects and no travel destinations. On this job, what is left off the page is part of the evidence, and a hiring board notices immediately.
Personal errands are left off as well. They are often a real part of the role and they are not what the next employer is buying, and listing them moves a senior application towards a junior reading of the job.
What to change for your own
Change the principal. Supporting a founder, a hospital director, a head teacher or a partnership are different jobs with the same shape. Then put in your own diary scope, travel volume, board work and any commercial result you can name.
Keep the languages with levels; the guide on languages covers which levels to use. The design gallery holds 37 layouts, and the office manager example, the recruiter example and the supply chain manager example sit beside this one.
Write yours beside it
Opens the builder with Aurelio's example loaded, saved as its own entry in the Imprint design. Replace every line with your own. Free, no account.
Use this exampleCheck a résumé insteadQuestions
- Is Aurelio Pemberton-Nkosi a real person
- No. He is invented for this page, and so are Rheinblick Holdings and Aarstrand Partners. The figures show a shape and describe nobody.
- How is discretion shown on a page
- By what is left off it. The example names no director, no deal and no meeting subject, and still fills three dated roles with five measured lines each. That restraint is itself the evidence.
- What is the strongest executive assistant line
- Board support. Eight board meetings a year with papers for eleven directors is a level of trust that separates an executive assistant from a personal assistant, and it is checkable.
- What did the checker score it
- 97 out of 100, re-measured on 25 September 2026, with achievement quality 4 points short and readable volume 3 points short. The arithmetic is 100 × 30% for parseability + 100 × 30% for completeness + 93 × 40% for content. The writing check beside it scored 95, which is 91 of the 96 points that applied, and the five points it withheld are the tense rule.
- Are travel savings worth mentioning
- Yes. Seventeen per cent off travel spend after three agreements were renegotiated is a commercial result, and it is the sort of thing a chief operating officer reads with interest.
- Which design is this rendered in
- Imprint, one of the eight layouts these examples were moved onto on 2026-09-14. It is formal without a sidebar, which suits a page that will be read by a board-level hiring manager. Of the 37 layouts in the gallery, 24 export a PDF whose text layer scores what the pasted text scores, in a single column with the reading order kept and no graphics; the eight came out of that set.
Conxfolio is a free set of four career tools: a résumé builder with 37 rendered layouts, an ATS résumé checker that prints its own arithmetic, a cover letter builder that traces every proof paragraph back to the line it came from, and a portfolio builder with 22 authored designs. There is no account to create, nothing is held back for a paid plan, and no language model is used anywhere in the product, so the readers, the score and the letter are deterministic code you can check.